Abstract and Scientific Programme

If you submitted your abstract successfully, you should receive a submission confirmation e-mail within 24h after submission. If you didn’t, please contact the SETAC Europe office as soon as possible so we can check if your submission was successful.

SETAC Europe introduced the submission of extended abstracts for platform presentation in order to improve the scientific quality of the meeting. Extended abstracts enable the scientific committee and the session chairs to better judge the papers, and facilitate the consistent programming of the platform sessions.

At the meeting, a regular abstract book containing the short abstracts for all platform and poster presentations will be distributed. The extended abstracts will be available online. The abstract book (with short abstracts) will be available online free of charge, or in print upon purchase.

Please note that ONLY submissions including an extended abstract will be considered for a platform presentation.

In case you are selected to give a platform presentation, your extended abstract will be available online, UNLESS you have indicated in your online submission that you do NOT give SETAC permission to publish the extended abstract.

Your decision to either or not make your extended abstract available in the online programme can be revised by sending an e-mail to the SETAC Europe office until 24 April 2020.

The extended abstracts of papers that are accepted for a platform presentation are only published in the online programme (unless you choose otherwise), NOT in a hardcopy proceedings book.

You will receive an acceptance or rejection letter by 24 January 2020. Deadline for submission of abstracts is 27 November 2019 and the abstract review process started early December. Firstly, all abstracts were evaluated by the members of the scientific committee. They did a first screening and took out non-fitting and poor quality abstracts. Just before Christmas, the abstracts went to the session chairs/co-chairs for a more detailed review. They evaluated all papers in order to make a selection of platform and poster presentations, and suggested a programme for their session. This programme went back to the Scientific Committee for a final check to take out biased or too commercial sessions. The SETAC Europe office coordinates this whole process and administers the results of each step. Once the review process has been terminated, the SETAC Europe office sends  out the acceptance / rejection letters to all submitters by 24 January. If authors do not receive any news by 24 January, we strongly advise them to contact SETAC staff.

For every abstract, the contact person of the abstract (i.e. the presenting author of the abstract) receives an acceptance or rejection letter by the end of January. If you have not received any news by 24 January we strongly advise you to contact SETAC staff.

In the frame of the Annual Meeting programme, the members of the scientific committee and/or the session chairs/co-chairs have the responsibility of reading, evaluating and selecting papers for platform and poster presentations. The number of slots for platform presentations is limited, so it is simply not possible to give all persons requesting a platform presentation a slot to give their talk. A change from poster to platform is not possible because at that stage we have already scheduled all the platform sessions and notified all submitters about their abstract status. However, in case of a platform withdrawal, there can be a possibility of switching a poster to a platform presentation, which is decided by the session (co-)chairs. If an author would have any specific questions about the choice of platform/poster assignments, he/she is advised to contact the session chairs/co-chairs.

Extended abstracts are used to enable the scientific committee and the session chairs to better judge the papers, and facilitate the consistent programming of the platform sessions. Your abstract will be reviewed by the scientific committee and the session chairs and they can decide to accept your abstract for a poster presentation. This means your extended abstract will not be published in the online programme. The short abstract will be published in the online programme and in a separate congress proceedings book. The extended abstracts of papers that are accepted for a platform are only published in the online programme, NOT in a hardcopy proceedings book.

Please note that you CANNOT make changes to your abstract/extended abstract once you have submitted it. If for some reason you need to make IMPORTANT changes to your abstract (e.g. change presenting author, change permission to publish extended abstract), please send an e-mail to the SETAC Europe office by 24 April 2020, clearly mentioning your abstract number, title and the changes that need to be made. If you need to make changes to your extended abstract, please attach the changed file to your e-mail. After 4 March, abstract and programme books will be sent to the printer and changes cannot be made anymore.

Check with your co-author(s) if they can present your poster/platform for you. If they can, then notify the SETAC Europe office that the presenting author of your poster/platform presentation will change. If there is nobody to present your poster/platform presentation, you will have to withdraw it from the programme. In this case, please notify the SETAC Europe office immediately so they can make the necessary changes to the programme.

Note that presentations from presenting authors not registered by 4 March 2020, will be cancelled and excluded from the programme and abstract book.

Poster presenters are responsible for their own poster, and should bring their poster personally. If for some reason you cannot attend the meeting, check with your co-author(s) if they can present the poster instead. In case of withdrawal, the author should notify the SETAC Europe office immediately.

Technical guidelines to prepare your poster/platform presentation will be available online in early April.

In some platform sessions, the last 20 minutes slot has been reserved for 4 very short presentations or ‘poster spotlights’ (of 4 minutes each). Poster spotlight presenters should prepare 2-3 slides to highlight the work presented on their poster that will be displayed all day in the poster/exhibition hall. If more than 3 slides are submitted for the poster spotlight presentation, only the first 3 slides will be shown.

A poster corner is located in the poster area/exhibition hall and displays 6 to 8 posters with a common subject. During the poster social at the day the session is scheduled, a group discussion will be organised with an introduction by the session chair in front of the posters. After this introduction, the posters will be discussed among the authors and the audience present in the poster corner.

The session overview can be found here. The detailed scientific programme with presentation titles and authors will be online by 1 April 2020.

In addition to the parallel sessions, special sessions will be planned in Dublin.

Registration

Online registration opens 27 January 2020. As of 27 April, online registration is no longer possible. If you wish to register after that date, you should register in Dublin at the onsite registration desk.

Go to the registration page to check the categories and costs. Note that considerable discounts are offered for SETAC members. Kindly note that your membership needs to be valid till the end of the meeting to enjoy the reduced member registration fee. If you do not have a SETAC account, you will need to create one first. The system allows you to create a free of charge (student) guest account in case you don’t wish to become an active SETAC member.

Please go to the SETAC Europe website and log in with your username and password. Go to invoices, where you will find an overview of all your invoices and receipts.
If no meeting registration invoice is visible there, please contact Veerle Vandeveire.

A combi-fee is a registration fee for the meeting including a SETAC membership. Combi-fees are only valid for (new) members in Europe, Africa, the Middle-East and Russia. Please note that for people from Low & Middle-Income Countries*  it might be more interesting to first become a member before registering for the meeting.

*Low & Middle-Income Countries as defined by the World Bank.

Payment by credit card is strongly preferred. Credit card payments can be done during the online registration process. Payments can also be made by bank transfer. Bank details can be found on the registration invoice.
Note that cheques will not be accepted!

If we did not receive your payment, a reminder of non-payment will be sent 2 weeks before the Annual Meeting. If you receive a reminder but you did actually pay, you are asked to bring the proof of payment (bank statement) or official P.O. (purchase order) with you.

If no payment was received and no proof of payment can be shown, the full registration amount MUST be paid on-site!

The confirmation e-mail you receive after registration is considered the invoice. The invoice/receipt can also be found under your profile when you log in to the SETAC website.

If you require a printed invoice, you can receive it upon request.

Your early registration fee will automatically be changed to the late registration fee. The increased fee is due.

If you cancel by 13 March, a cancellation fee of 50 Euros will be charged.
A 250 euro cancellation fee will be charged for cancellations between 13 March and 26 April 2020.

For cancellations received after 26 April 2020, the full registration fee remains due.
If you cancel your registration but have not paid yet, the outstanding amount will still be due. If you had already paid your registration fee, the cancellation fee will be deducted from the amount that was already paid. Cancellations must