Frequently Asked Questions
Below we have compiled the most frequently asked questions we have been receiving. Please check back frequently as we will update this page as needed. You are also welcome to email us at europe-meeting@setac.org for any questions you might have that are not addressed here.
Log back into your registration with your SETAC username and password via the registration platform. There you can go back to the tab ‘Registration Options’, select the item you wish to register for and follow the steps to complete this additional purchase. For further questions, please contact europe-meeting@setac.org.
Note, that once your registration is completed you cannot cancel an event, in this case you should contact europe-meeting@setac.org.
No, as the membership within SETAC is global, the discount is available for members from all SETAC geographical units.
We are able to issue an invitation letter if you meet one of the following criteria: (1) have an accepted abstract for onsite presentation at the meeting, (2) have registered AND paid in full for the meeting and (3) be a current SETAC member. Please go to the Travel Info page for more information on Visa applications or to request an invitation letter for your Visa application.
We receive large numbers of high-quality abstracts for the meeting and have limited slots available for platform presentations. The session (co-)chairs, therefore, have to make difficult decisions and many interesting abstracts will be accepted for poster presentation, despite requesting a platform presentation. We strive to select an excellent mix of abstracts to address the conference theme. Please note that in case of an in-person platform presentation withdrawal, there can be a possibility of switching a presentation format to an in-person presentation, which is decided by the session (co-)chairs. If an author would have any specific questions about the choice of presentation type assigned, he/she is advised to contact the session chairs/co-chairs.
If your abstract has been accepted, you will receive an acceptance letter at the end of January. Via this confirmation, you should be able to check whether your abstract has been selected for an in-person platform presentation or an in-person poster presentation. Once you have this information, you can start preparing your presentation according to the format. Presentation guidelines for each format will be published on the website at a later stage.
Check with your co-author(s) if they can present your poster/platform for you. If they can, then notify europe-meeting@setac.org that the presenting author of your poster/platform presentation will change. If there is nobody to present your poster/platform presentation, you will have to withdraw it from the programme. In this case, please notify the SETAC Europe office immediately so they can make the necessary changes to the programme.
Yes, all presenters must register for the meeting before the early bird registration deadline. Please note that abstract submission does not register you for the meeting. Registration will be required to present, view presentations, ask and answer questions, and participate in live sessions.
Note that presentations from presenting authors not having registered by the early bird deadline will be cancelled and excluded from the online abstract book. For registration info, click here.
SETAC Europe introduced the submission of extended abstracts for in-person platform presentations to improve the scientific quality of the meeting. Extended abstracts enable the scientific committee and the session chairs to better judge the papers and facilitate the consistent programming of the platform sessions.
Please note that ONLY submissions including an extended abstract will be considered for an In-person platform presentation.
If you submitted your abstract successfully, you should have received a “Submission Confirmation” e-mail within 24 hours after submission. Please make sure to check your spam folder! If you did not receive a confirmation, please contact setac@confex.com as soon as possible so they can check if your submission was successful.
YES. While we strongly appreciate the efforts the session chairs and scientific committee members put into the organisation of the meeting, we do not waive their registration fees. Many of our meeting delegates are involved in the organisation of specific parts of the meeting programme. Because we want to keep the registration fee for our meetings as low as possible, all of these volunteer contributors are asked to pay the appropriate registration fee. For registration info, click here.
As the registration is individual, it is not transferable, we cannot hand over the registration to somebody else. You will have to register as a new meeting participant.
The confirmation e-mail you receive after registration is considered the invoice. If you require a printed invoice, you can receive it upon request by contacting europe-meeting@setac.org.
Please go to the registration platform and log back into your registration with your SETAC username and password. In the final step you can click a button to resend your confirmation email or download the invoice/receipt. If no meeting registration invoice is visible there, please contact europe-meeting@setac.org.
After the conference we will invite you to fill out a survey via email. We are very interested in your feedback and will use it to make future conferences even better.
We are putting a great and diverse parallel programme together for you. Please find here a first look at some of the parallel events that will take place. More will be added, so check back frequently.
If you are interested in organizing a parallel event, please have a look at the meeting format for an overview of possible parallel events and deadlines until when proposals for events can be submitted.
Visit the parallel programme page to view a list of events that are taking place. The page will be updated continuously.
We offer a variety of sponsorship opportunities. Click here for more information.
Click here for more information on becoming an exhibitor.
Registration will open as from mid-February. You can then register here.
Payments by credit card (
) are strongly preferred and you can pay with your credit card during the online registration process. Payments can also be made by bank transfer. Bank details can be found on the registration invoice. Note that cheques will not be accepted! Once registration is open, please view the payment terms and registration policies for more information.
To cancel your registration, please view our cancellation policy.
The SETAC journals welcome your research submissions!
Environmental Toxicology and Chemistry publishes papers original or theoretical work that significantly advances understanding in the areas of environmental toxicology, environmental chemistry, or hazard and risk assessment.
Integrated Environmental Assessment and Management bridges the gap between scientific research and the application of science in decision making, policy and regulation, and environmental management.
Please read more here.
As the meeting takes place in Dublin, Ireland, the live schedule will be in Irish Standard Time.
Virtual presentations will be accessible on the virtual meeting platform as from one week before the meeting, throughout the meeting and up to three months after the meeting. Plenaries, topical discussions and scientific sessions that will be live-streamed and recorded can be viewed from one week after the meeting up to 3 months after the meeting.
No. You do not need to download or install any software to participate in our conference. If you attend virtually, you only need to have access to the Internet and a device with audio.
Virtual attendees should be able to participate fully through the virtual meeting platform. Live steamed sessions will be accessible through a viewer.
Late abstract submission is open as of 15 March. Due to the convention centre’s capacity restraints, only late abstracts for virtual presentations will be accepted. The deadline for submitting late abstracts is 13 April.
Late abstract presenters must be registered by 13 April. If you are not registered by this date, your abstract will not be accepted, and the late abstract submission fee will not be reimbursed.
Late abstracts will not be included in the abstract book or printed meeting programme.
As usual, during the SETAC Europe 33rd Annual Meeting, meeting rooms will be available for parallel / business meetings.
If you would like to book a meeting room, please fill out this form before 1 April 2023. Note that space is limited, and reservations are done on a first-come, first-serve basis.
Technical guidelines for all presentations formats can be found here.
You will receive a confirmation email to verify that your abstract is in the system right after submission of the abstract. Your submission will be reviewed by the Programme Committee after the abstract submission deadline, and you will be informed of the status of your submission by 30 January 2023 (please make sure to check your SPAM folder). If you did not receive any news by 1 February, we strongly advise that you contact europe-meeting@setac.org.
Yes. A receipt will be emailed to you once your registration has been updated with the payment. You can also access the receipt when you log back into your registration with your SETAC username and password via the registration platform.